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Announcement of the Management Board of KGHM Polska Miedź Spółka Akcyjna
with its registered head office in Lubin on convening an Ordinary
General Meeting
1.Date, time and place of the General Meeting and detailed agenda
The Management Board of KGHM Polska Miedź Spółka Akcyjna, with its
registered head office in Lubin, at ul. Marii Skłodowskiej-Curie 48,
entered into the Register of Entrepreneurs of the National Court
Register by the Wrocław Fabryczna Regional Court, Section IX (Economic)
of the National Court Register, entry number KRS 0000023302, tax
identification number (NIP) 692-000-00-13, share capital: PLN 2 000 000
000, of which PLN 2 000 000 000 is paid, acting in accordance with art.
399 § 1 of the Commercial Partnerships and Companies Code, hereby
convenes an Ordinary General Meeting of KGHM Polska Miedź S.A., which
will take place on 23 June 2014, beginning at 11.00 a.m. at the head
office of the Company in Lubin, at ul. Marii Skłodowskiej-Curie 48 (in
Jan Wyżykowski Hall).
2.Agenda:
1. Opening of the Ordinary General Meeting.
2. Election of the Chairman of the Ordinary General Meeting.
3. Confirmation of the legality of convening the Ordinary General
Meeting and its capacity to adopt resolutions.
4. Acceptance of the agenda.
5. Review of the report of the Management Board on the activities of
KGHM Polska Miedź S.A. in financial year 2013 and the financial
statements of KGHM Polska Miedź S.A. for financial year 2013.
6. Review of the proposal of the Management Board concerning the
appropriation of Company profit for financial year 2013.
7. Review of the Supervisory Board of KGHM Polska Miedź S.A. report on
the results of its evaluation of the report of the Management Board on
the activities of KGHM Polska Miedź S.A. in financial year 2013 and of
the financial statements of KGHM Polska Miedź S.A. for financial year
2013.
8. Presentation by the Supervisory Board of:
a) a brief assessment of the standing of KGHM Polska Miedź S.A. for
financial year 2013, including an evaluation of the internal control
system and the Company's significant risk management system,
b) a report on the activities of the Supervisory Board of KGHM Polska
Miedź S.A. for financial year 2013.
9. Adoption of resolutions:
a) on approval of the Report of the Management Board on the activities
of KGHM Polska Miedź S.A. in financial year 2013,
b) on approval of the Financial Statements of KGHM Polska Miedź S.A. for
financial year 2013,
c) on the appropriation of Company profit for financial year 2013.
10. Adoption of resolutions:
a) on approval of the performance of duties of members of the Management
Board in financial year 2013,
b) on approval of the performance of duties of members of the
Supervisory Board in financial year 2013.
11. Review of the report of the Management Board on the activities of
the KGHM Polska Miedź S.A. Group in financial year 2013 and of the
consolidated financial statements of the KGHM Polska Miedź S.A. Group
for financial year 2013.
12. Review of the Supervisory Board report on the results of its
evaluation of the report of the Management Board on the activities of
the KGHM Polska Miedź S.A. Group in financial year 2013 and of the
consolidated financial statements of the KGHM Polska Miedź S.A. Group
for financial year 2013.
13. Adoption of resolutions:
a) on approval of the Report of the Management Board on the activities
of the KGHM Polska Miedź S.A. Group in financial year 2013,
b) on approval of the Consolidated Financial Statements of the KGHM
Polska Miedź S.A. Group for financial year 2013.
14. Appointment of members of the Supervisory Board of KGHM Polska Miedź
S.A. for the new, 9th term.
15. Closing of the General Meeting.
3. Date of registration of participation in the General Meeting
The date of registration of participation in the Ordinary General
Meeting is 07 June 2014 ("Date of Registration").
4. Right of shareholders to participate in the General Meeting
The only persons having the right to participate in the Ordinary General
Meeting are those persons being shareholders of KGHM Polska Miedź S.A.
at the Date of Registration, i.e. those persons who:
a) have registered shares of the Company on a securities account sixteen
days prior to the date of the Ordinary General Meeting (i.e. on 07 June
2014); and
b) no earlier than after the announcement on convening the Ordinary
General Meeting and no later than 08 June 2014 (inclusive) request the
entity which maintains their securities account to issue a registered
certificate confirming the right to participate in the Ordinary General
Meeting.
It is recommended that shareholders obtain the above-mentioned
certificate confirming the right to participate and have it with
themselves on the day of the Ordinary General Meeting.
5.List of shareholders
The Company shall determine the list of shareholders entitled to
participate in the Ordinary General Meeting based on the specification
provided to the Company by the National Depository for Securities (KDPW).
The above-mentioned specification is prepared based on the information
provided by entities maintaining shareholders securities accounts, on
the basis of issued registered certificates confirming the right to
participate in the General Meeting.
For three days prior to the date of the Ordinary General Meeting, i.e.
on 17th, 18th and 20th June 2014, from 7:30 a.m. until 3:30 p.m., the
list of shareholders entitled to participate in the Ordinary General
Meeting will be displayed for view at the head office of the Company
(ul. Marii Skłodowskiej-Curie 48, 59-301 Lubin).
Shareholders may request that the list of shareholders entitled to
participate in the Ordinary General Meeting be sent free of charge by
email, by providing the email address to which the list should be sent.
Requests for the shareholder list should be submitted to the head office
of the Company or to the email address wza@kghm.pl, or by fax using the
number (48 76) 747 88 87. The request should be prepared in written form
and signed by the shareholder or their representative and, in the case
of:
a) shareholders being individuals - should attach a copy of the
registered certificate confirming the right to participate in the
General Meeting,
b) shareholders being legal entities and partnerships - should confirm
the authorisation to act on behalf of the entity by attaching a valid
extract from the National Court Register or other register,
c) request made through a proxy - should attach the proxy authority to
make such a request signed by the shareholder (or continuous proxy
authority), and in the case of a proxy other than an individual - a copy
of an extract from an appropriate register, confirming the authority of
the person signing to act on behalf of the proxy.
6. Right of shareholders to request the inclusion of certain issues in
the agenda of a General Meeting
A shareholder or shareholders representing at least 1/20 of the share
capital have the right to request the inclusion of certain issues in the
agenda of an Ordinary General Meeting of the Company. This request
should be submitted to the Management Board of the Company no later than
21 days prior to the date of the Ordinary General Meeting, i.e. by 02
June 2014. The request should include a justification or proposed
resolution on the proposed point of the agenda. The request may be
submitted in writing at the head office of the Company at the address
ul. Marii Skłodowskiej-Curie 48, 59-301 Lubin, or in electronic form
sent to the following email address of the Company: wza@kghm.pl.
The shareholder/shareholders should provide proof of ownership of the
appropriate number of shares as at the date the request is submitted,
attaching to the request a registered certificate confirming the right
to participate in the Ordinary General Meeting or other document which
is equivalent to the certificate, and in the case of:
a) shareholders being individuals - should attach a copy of the
registered certificate confirming the right to participate in the
General Meeting,
b) shareholders being legal entities and partnerships - should confirm
the authorisation to act on behalf of the entity by attaching a valid
extract from the National Court Register or other register,
c) requests made through a proxy - should attach the proxy authority to
make such a request signed by the shareholder (or continuous proxy
authority), and in the case of a proxy other than an individual - a copy
of an extract from an appropriate register, confirming the authority of
the person signing to act on behalf of the proxy.
7. Right of shareholders to present proposed resolutions
A shareholder or shareholders of the Company representing at least 1/20
of the share capital have the right to submit in writing at the head
office of the Company at the address ul. Marii Skłodowskiej-Curie 48,
59-301 Lubin, or in electronic form sent to the following email address:
wza@kghm.pl, prior to the date of the Ordinary General Meeting, proposed
resolutions regarding issues included in the agenda of the Ordinary
General Meeting, or issues which are to be included in the agenda.
The shareholder/shareholders should provide proof of ownership of the
appropriate number of shares as at the date the request is submitted,
attaching to the request a registered certificate confirming the right
to participate in the Ordinary General Meeting or other document which
is equivalent to the certificate, and in the case of:
a) shareholders being individuals - should attach a copy of the
registered certificate confirming the right to participate in the
General Meeting,
b) shareholders being legal entities and partnerships - should confirm
the authorisation to act on behalf of the entity by attaching a valid
extract from the National Court Register or other register,
c) request made through a proxy - should attach the proxy authority to
make such a request signed by the shareholder (or continuous proxy
authority), and in the case of a proxy other than an individual - a copy
of an extract from an appropriate register, confirming the authority of
the person signing to act on behalf of the proxy.
In addition, all shareholders entitled to participate in the Ordinary
General Meeting may, during the said General Meeting, present proposed
resolutions respecting issues included in the agenda of the General
Meeting.
8. Electronic communication by shareholders with KGHM Polska Miedź S.A.
Within the scope provided for by the Commercial Partnerships and
Companies Code, shareholders may contact the Company using electronic
means of communication.
Shareholders may communicate with KGHM Polska Miedź S.A. in electronic
form through the email address wza@kghm.pl.
The shareholder bears the risk associated with the use of electronic
means of communication.
Together with documents originally prepared in a language other than
Polish sent by the shareholder in electronic form, the shareholder
should provide a Polish translation.
All documents sent in electronic form by shareholders to KGHM Polska
Miedź S.A., as well as by KGHM Polska Miedź S.A. to shareholders, should
be scanned in the PDF or JPEG format.
9. Means of exercising voting rights by a proxy
A shareholder may participate in the Ordinary General Meeting and
exercise their right to vote either in person or through a proxy/proxies.
The authority to vote through a proxy should be granted in writing or in
electronic form. The granting of proxy authority in electronic form does
not require the providing of a secure electronic signature.
Forms for voting through a proxy are placed on the Company's website,
www.kghm.pl, in the section Investors / General Meeting.
The Company does not require use of the above-mentioned forms for
granting proxy authority.
The Management Board of the Company also announces that, in a case
wherein proxy authority is granted by a shareholder together with voting
instructions, the Company will not verify as to whether the given proxy
has voted according to the voting instructions received from the
shareholder. Consequently, the Management Board of the Company hereby
announces that voting instructions should be given solely to the said
proxy.
Shareholders are required to send to the Company information on the
granting of proxy authority in electronic form to the email address
wza@kghm.pl by 3.00 p.m. on 22 June 2014. A scan of the proxy document
granted on the form provided by the Company (or prepared by the
shareholder, containing at least the same data and information) must be
attached to the information on the granting of proxy authority in
electronic form, and in the case of:
a) shareholders being individuals - should attach a copy of the
registered certificate confirming the right to participate in the
General Meeting,
b) shareholders being legal entities and partnerships - confirm the
authorisation to act on behalf of the entity, attaching a copy of a
valid extract from an appropriate register or other document confirming
the right of the individual (individuals) to represent the shareholder
at the General Meeting (e.g. continuous proxy authority).
In the case of proxy authority being granted to a further proxy,
continuous proxy authority must be submitted along with documentation
indicating the authority to act on behalf of previous proxies.
The principles described above do not release the proxy from the
requirement to present documents used to identify the said proxy during
the preparation of the attendance rosters of persons entitled to
participate in a General Meeting.
10. Verification of validity of proxy authority and identification of
shareholder and proxy
KGHM Polska Miedź S.A. will take appropriate steps to determine the
identity of a shareholder and a proxy in order to verify the validity of
proxy authority granted in electronic form. Verification may include in
particular questions addressed to the shareholder and/or proxy in
electronic form or by telephone in order to confirm the granting of
proxy authority and its scope. The Company hereby provides due notice,
however, that in such a case the failure to answer questions asked in
the course of verification shall be treated as a failure to verify the
validity of proxy authority, and shall represent the basis to refuse
admittance of the proxy to participate in the Ordinary General Meeting.
The above-mentioned principles regarding the means of granting proxy
authority also have application with reference to revoking proxy
authority granted in electronic form.
11. Admission to participation in the General Meeting
Shareholders will be admitted to participation in the Ordinary General
Meeting upon presentation of proof of identity, and proxies:
a) in case of proxy authority granted in written form - upon
presentation of proof of identity and valid proxy authority granted in
written form,
b) in case of proxy authority granted in electronic form - upon
presentation of proof of identity.
Representatives of legal entities and partnerships should also present a
valid extract from an appropriate register, listing those persons
authorised to represent the said entities as well as other documents
confirming the authority of the said individual (individuals) to
represent the shareholder at the Ordinary General Meeting (e.g.
continuous proxy authority).
Proxy authorities and other required documents confirming the right of
the shareholder or their representative to participation in the Ordinary
General Meeting will be attached by the Company to the book of minutes.
12. Possibility and means of participating in the General Meeting
through the use of electronic means of communication
The Company does not provide for the possibility of participation in or
the expressing of one's opinion during the General Meeting through the
use of electronic means of communication.
13.The exercise of voting rights through correspondence or through the
use of electronic means of communication
The Company does not provide for the possibility of exercising voting
rights through correspondence or through the use of electronic means of
communication.
14. Access to documentation
Persons entitled to participate in the Ordinary General Meeting may
obtain the full text of documentation which is to be presented to the
Ordinary General Meeting, as well as of proposed resolutions:
- on the Company's website, www.kghm.pl in the section Investors /
General Meeting.
- in printed version, at the request of an entitled person, at the head
office of the Company at the address: ul. Marii Skłodowskiej-Curie 48,
59-301 Lubin, during the period from the date of the announcement to 22
June 2014, from 8:00 a.m. to 3:00 p.m.
The Company will provide all information regarding the Ordinary General
Meeting on the Company's website, www.kghm.pl in the section Investors /
General Meeting.
15. Administrative information
The registration of shareholders will take place two hours before the
beginning of the Ordinary General Meeting, i.e. from 9.00 a.m.
Please remember to have proof of identity on the day of the Ordinary
General Meeting to be allowed to participate in the meeting.
We kindly request entities which represent large amounts of shareholders
to grant, where possible, proxy authority in electronic form, and to
forward the scanned documents to the address: wza@kghm.pl.
It is recommended that scanned documents representing the basis for the
registration of participants at the Ordinary General Meeting, or at
least a listing of shareholders represented by the proxy be sent, in
alphabetical order, to the address: wza@kghm.pl.
Neither the transmission of scanned proxy documents nor the sending of
information to the Company, as provided for in point 9 of the
Announcement, shall result in any negative consequences of a legal or
corporate nature for persons entitled to participate in the Ordinary
General Meeting or their proxies - in the case of a later change in
factual circumstances.
In order to improve the registration process, we also request the
preparation, to the extent possible, of a specification of entities
represented by the proxy in alphabetical order, showing the number of
votes to which they are entitled.
16. Other information
The Management Board of the Company hereby announces that issues not
covered by this announcement shall be subject to the Commercial
Partnerships and Companies Code, the Statutes of the Company and the
Bylaws of the General Meeting of KGHM Polska Miedź S.A. with its
registered head office in Lubin, and therefore requests that the
Shareholders of the Company familiarise themselves with these
regulations. In the case of questions or doubts related to participation
in the General Meeting, please contact the Company at: tel. +48 76/ 74
78 381, or by email: wza@kghm.pl.
Legal basis: § 38 sec. 1 point 1 of the Decree of the Minister of
Finance dated 19 February 2009 regarding current and periodic
information published by issuers of securities and conditions for
recognising as equivalent information required by the laws of a
non-member state (unified text: Journal of Laws 2014.133)
Translation from the original Polish version.In the event of differences
resulting from the translation, reference should be made to the official
Polish version.
More information on page: biznes.pap.pl
kom espi pif/
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Data publikacji | 27.05.2014, 18:48 |
Źródło informacji | ESPI |
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